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Overview
The primary function of the Office Accelerator Mobile Sync feature is to provide an offline copy of the centrally networked 'Primary'  Office Accelerator database.  This is useful when an Office Accelerator user is no longer attached to either the LAN (Local Version of Office Accelerator), or the internet (Web Based Version of Office Accelerator).  The Office Accelerator Mobile Sync will provide a local copy of both a users phone book and calendar information stored in an SQL Express database.  When an Office Accelerator user makes changes to a mobile copy of the Office Accelerator database, these changes can be synchronized to the Office Accelerator 'Primary' database upon return to the network.  Contacts that were modified by a mobile user are added to the Office Accelerator 'Primary' database, and changes by other users (such as an administrative assistant) to the mobile users contacts in the Office Accelerator 'Primary' database that occurred while the Office Accelerator mobile user was offline are added to the mobile copy of the database. 

A common question about Mobile synchronization is what happens when multiple users make changes to exactly the same information within a contact or calendar item.  The answer is a simple one, the 'Primary' Office Accelerator database always wins.  For example, if four mobile users change the same business phone number for the same Office Accelerator contact, the first Office Accelerator user to return to the network and sync changes will see his or her changes applied to the business phone number of the given contact in the 'Primary' Office Accelerator database.  The three remaining mobile sync users will not see changes they made to the modified business phone number, but will be notified that this change was not made and that the information was logged for manual input.  If the same business number was changed by a network user of the primary database, all 4 mobile sync users will not see changes they made to that number and will be notified that the change was not made and that the contact information they added while in mobile mode will be logged for manual input.  Such a scenario is uncommon but is used here for conceptual purposes. 

Important Things You Need To Know Before You Sync.
 

• Each Office Accelerator user can have one instance of a Mobile sync. installed.  In other words, the same user cannot install a mobile copy of the database on multiple workstations.  However, a mobile sync setup can be reset at any time and reconfigured to work on a new workstation. 
  
  How To Reset The Mobile Sync
   
• When a user is in mobile sync mode the word "(Mobile)" will appear on the title bar of the Office Accelerator phone book and calendar. 
  
  
  
  

• Only phone book contacts which have been placed in a users My Phone Book folder are synchronized.  Hence, users must ensure that the appropriate contacts are added to their My Phone Book folder prior to configuring the Mobile Sync.  All Office Accelerator contacts can be easily added to the 'My Phone Book' folder with a simple drag and drop action. 
  
  How To Add All Office Accelerator Contacts to Your 'My Phone Book' Folder
  
  
  
   
• Office Accelerator can be set to ALWAYS add new contacts to a users My Phone Book folder.  Doing so will ensure that any new contacts created by a user will be included in the Mobile sync. 
  
  How to Force all New Contacts to Your 'My Phone Book' Folder
   
• Users can remain in Mobile Mode for a period of 180 days.  However, users should synchronize changes daily to ensure that all contact data is up to date and included in daily backups.  YOU MUST SYNCHRONIZE DATA MANUALLY,  this is not an automated process and is described below.
   
• Mobile Sync support for Office Accelerator users must be granted as a user right by the Office Accelerator administrator or other user possessing the Office Accelerator administrative right. The Office Accelerator Administrator will use the |File|Administrator|User Rights Settings| option from the |File| menu within the Office Accelerator phone book to grant Mobile Sync rights.  This is done by selecting a given user and modifying their rights by clicking on the Mobile (Laptop) Sync tab to enable Mobile Sync.  The Administrator can also limit the number of contacts a given user can sync by entering a maximum contact value.  After the user has been granted this right, they must restart the Office Accelerator application for changes to take effect.
  
  
   
• The following features are unavailable while in Mobile  Mode
   
  • Palm Sync
  • Outlook Sync
  • Modification of Categories
  • Deletion of Contacts
  • User Right Modification
     

To configure the Office Accelerator Mobile Sync feature, follow the directions below. 

1. Download and install the Mobile Sync Utility:
   
   http://www.baselineconnect.com/downloads/ms.exe
   
   
   
2. Click |OK| to extract files.
   
   
   
    
3. Click the | Install | button to begin the installation of SQL Express. 
   
   
   
    
4. The installation will extract files and begin installing SQL Express.  This process make take a few minutes, so be patient.
   
   
   
   
   
    
5. When the installation screen disappears, SQL Express will be installed.  You do not need to reboot your computer. 

1. From your computer, open the Office Accelerator Phone Book and login. 
    
2. From within the Office Accelerator application, click the |Synchronize| menu and select the |Setup Mobile (Laptop) Sync| option, the following screen will appear, click |Yes| if you are ready to setup the mobile sync. option.

If you do not see the |Setup Mobile (laptop) Sync| option from within the |File| menu, you do not have the appropriate rights to use this feature. You can assign yourself rights to use the mobile sync by clicking |File|Administrator|User Rights Settings|"Your Login"|Modify Rights|.  If you do not see the |Administrator| option from within the |File| menu, you will need to contact your Office Accelerator administrator and/or Office Accelerator product support @ 800-429-5325 or via email @ support@baselineconnect.com.

3. Select the |Go Mobile Now| option and click |OK|.

4. Make sure the |Login to| section has the mobile option selected and enter your login information (if prompted).  Click |Login| to open the Office Accelerator application. 
   
   
   
    
5. Office Accelerator will now open in Mobile Mode.  This mode does not require access to the internet.   
   
   
   

To sync mobile data changes back to the network, connect your mobile device to the internet (web based version) or LAN (Local Based Version) and do the following:

1. Open the Office Accelerator phone book, from the |Synchronize| menu select |Mobile User - Sync My Changes to the Network|, the following screen will appear: