Create/Edit Label Format (AMS)

Creating/Edit a Label Format

From the Accelerator menu within your Word processor, choose |Create/Edit|Label Format|.

The Accelerator application will open and display the |Create or Edit a Label Format| dialog box, listing all of the existing label formats.

Highlight the existing label format that is most like the format you want to create. “5160” is the most commonly used label format, and will be used for this example.
Select the |Create New| button (shown above) and the |Document Format Description| dialogue box will open. Here you can enter any description for your Labels. For example, call it "My Labels". Type "My Labels" in the |Document Format Description| dialogue box. In Addition, Accelerator now provides the option to make any custom document created within the Accelerator application available to other Accelerator users. To make this Custom Label Form available to other Accelerator users, check the |Public Format| option as shown below. If you wish, you may keep the document private by selecting the |Personal Format| option (shown below).

Select |Continue| and the Accelerator application will switch back to your word processor, open a new file pre formatted like the chosen existing 5160 Label format, and displays the message, "Please save and close the format file when you are done editing". This message is just to remind you that you must save and close the document before you can actually use it.

IMPORTANT: Do not change the name or location of the document when saving, as it must use the name generated by Accelerator.

Accelerator Macro Suite Templates are backward compatible with earlier versions of Word and WordPerfect. When saving your Custom Formats, you may be prompted to save your document in an updated Word or WordPerfect format. Select |YES| to save the label format in the latest Word or WordPerfect Format if you do not have workstations using older versions of Word or WordPerfect.

Choose the |OK| button to remove the Save/Close message from the screen (shown above) . The new pre formatted Label format is displayed on the screen and is ready to edit. Treat this document like a regular word processing document; the only difference is that the document uses the merge codes and substitution fields that Accelerator recognizes. You may add merge fields by selecting the |Insert Merge Fields| Button , or remove merge fields by deleting them from the document. For more information on merge fields, see Accelerator Merge Fields.

You may need to select a smaller font size in your word processor to view all the merge fields on the labels document.

From your word processor menu bar, choose |File| then choose |Close|. This saves the label format in Accelerator to be used as often as you like. You can later use create/edit a label format to make any additional changes to this existing label format.
After you have created a form label, you will want to use it with the |Multiple Labels| feature. See the next section on how to use the label form you just created.

Using Your Custom Labels Form

From the Accelerator menu within your word processor, select the Multiple Labels option.

From the Accelerator application, search for a group of contacts. To select multiple contacts, click the box to the left of the contacts. Once you have made your selections, click the |Keep Checked Contacts| Button (Shown Below).

Now click the |Continue Labels| button (shown below).

Select |My Labels| from the drop down list. Make any other selections from sections 2-7 to appropriately format your document. Click the |Continue Button|.

Select the |Print to Default Printer| option from the Print Options dialogue box. Click |Continue| to print your Labels. In addition, you may select to display the document in your word processor as well as select a specific range of contacts to merge.